In this scenario, an auditing event and email aren't generated. Kindly find the direct link to the sensitivity labels Policy. After you've enabled sensitivity labels for SharePoint and OneDrive, the following file types are supported for sensitivity labeling scenarios. Applying a sensitivity label in Office on the web or in SharePoint: Uploading a labeled document, and then extracting and displaying that sensitivity label: SharePoint and OneDrive can't process some files that are labeled and encrypted from Office desktop apps when these files contain PowerQuery data, data stored by custom add-ins, or custom XML parts such as Cover Page Properties, content type schemas, custom Document Information Panel, and Custom XSN. Sensitivity labels enable us to classify and protect sensitive data within the file and the file itself. As a best practice, don't change the site and group settings for a sensitivity label after the label has been applied to teams, groups, or sites. To enable labeling mandatory for Outlook, we run the Set-LabelPolicy cmdlet to update the settings. Note:If your organization has configured a website to learn more about their sensitivity labels, you will also see a Learn More option. In addition, if your changes include the External users access setting: The new setting applies to new users but not to existing users. Double Key Encryption is not supported for this cmdlet. Use Office for the web (Word, Excel, PowerPoint) to open and edit Office files that have sensitivity labels that apply encryption. So you can specify 1 user under Users and groups>>Included>>Choose user or group. Choose the sensitivity label that applies to your file or email. When testing the feature, remember to only publish the label to your self so that . Hover over the label to see any description your organization has added to explain it. In addition to making all the settings unavailable for groups and sites when you create or edit sensitivity labels, this action reverts which property the containers use for their configuration. If you have Microsoft 365 Multi-Geo, use the -Url parameter with Connect-SPOService, and specify the SharePoint Online Administration Center site URL for one of your geo-locations. Before you run the PowerShell command to enable sensitivity labels for Office files in SharePoint and OneDrive, ensure that you're running SharePoint Online Management Shell version 16.0.19418.12000 or later. For example: Repeat steps 5 and 6 for your remaining group classifications. Microsoft 365 licensing guidance for security & compliance. Microsoft 365 E5 License assigned to user. Sensitivity is not available if your Office account isn't a work account with a Office 365 Enterprise E3 or Office 365 Enterprise E5 license assigned, if your administrator hasn't configured any sensitivity labels and enabled the feature for you, or if the Azure Information Protection client isn'trunning in Office. If there are no errors during this creation operation, you know it's safe to publish the label to all users in your tenant. Currently the rule is doing case insensitive search and moving whenever it finds any word in subject such as "using" it has sin . It also contains a documentation link that explains how users can change the sensitivity label. Select the labels that you want to make available in apps and to servicesin this scenario, in Teamsand then click . InOutlook,only the message being composed, not the message history,is considered in the scan, and subject line isn't included in the scan. For files in other locations the Sensitivity button shows . However, labeled files that are uploaded won't benefit from the new capabilities. The sensitivity bar makes it easy for you to see what label is applied to your file, and to apply or change a label whenever you need to, including when saving the file. Office for Windows gets the feature starting with Insiders in version 1908 (out now). This limitation also applies to files that include a bibliography, and to files that have a Document ID added when they are uploaded. Outlook for Apple/Android get Sensitive later in 2019. If your tenant has classification values defined, they are shown when you run the following command from the AzureADPreview PowerShell module: To convert your old classifications to sensitivity labels, do one of the following: Use existing labels: Specify the label settings you want for sites and groups by editing existing sensitivity labels that are already published. Set message sensitivity in Outlook for Mac. If you download a file that's labeled by using Office for the web, the label is retained and any encryption settings from the label are enforced rather than the IRM restriction settings. Download the x64 file if you run the 64-bit version of Windows or the x86 file if you run the 32-bit version. You can also use auto-labeling for these documents. If the Show sensitive contentbutton appears in the Policy Tip you can see all of the sensitive content at once by selecting it. Looks to be disabled for all o365 outlook users. This video takes you through the basics of creating and using sensitivity labels within Microsoft 365. To help you manage the coexistence of sensitivity labels and Azure AD classifications for sites and groups, see Azure Active Directory classification and sensitivity labels for Microsoft 365 groups. When this feature is enabled, users will see the Sensitivity button on the ribbon so they can apply labels, and see any applied label name on the status bar. If you have enabled any of the additional IRM library settings, which include preventing users from uploading documents that don't support IRM, these settings are enforced. Naturally if your organization requires labels on all files you won't be able to remove it. If a sensitivity label is automatically applied, a tip appears with the name of the label that was applied. Use the managed property InformationProtectionLabelId to find all documents in SharePoint or OneDrive that have a specific sensitivity label. OWA now supports Office 365 Sensitivity Labels, which means that users can apply labels to mark and/or protect messages with encryption just like they can with Outlook. Run the following command and press Y to confirm: For Microsoft 365 Multi-Geo: Repeat steps 1 and 2 for each of your remaining geo-locations. In this scenario, an audit event and email are automatically generated when the document has a higher priority sensitivity label than the site's label. The option you specify for this label setting is the equivalent of running a PowerShell command for a site, as described in steps 3-5 from the Block or limit access to a specific SharePoint site or OneDrive section from the SharePoint instructions. SelectAdd Sensitivity or Edit Sensitivity. For additional configuration information, see More information about the dependencies for the unmanaged devices option at the end of this section. If this button is greyed out for only one user, you could take a reference at the steps introduced here, add the ribbon tab Sensitivity manually: Sensitivity button in Outlook client is greyed out for a user that has the label published. If a document is labeled while it's checked out in SharePoint, the Sensitivity column in the document library won't display the label name until the document is checked in and next opened in SharePoint. Office 365 eDiscovery supports full-text search for these files and data loss prevention (DLP) policies support content in these files. This scenario applies to files that are labeled with encryption, and also when the label change is from a label that didn't apply encryption to a label that does apply encryption. For example, if your tenant is configured for Allow limited, web-only access, the label setting that allows full access will have no effect because it's less restrictive. Office 365 Sensitivity Labels. To disable these new capabilities, you must use PowerShell. Although you can't prevent users from creating new groups in apps and services that don't yet support sensitivity labels, you can run a recurring PowerShell script to look for new groups that users have created with the old classifications, and convert these to use sensitivity labels. Example, where the sensitivity label GUID is 8faca7b8-8d20-48a3-8ea2-0f96310a848e: For more help in specifying PowerShell advanced settings, see PowerShell tips for specifying the advanced settings. When you use admin centers that support sensitivity labels, with the exception of the Azure Active Directory portal, you see all sensitivity labels for your tenant. Choose between the x64 and x86 .msi file. The sensitivity bar can be found on the title bar of the app next to the filename. Container labels don't support displaying other languages and display the original language only for the label name and description. Enabling via PowerShell Ensure you provide user guidance to use only labels to protect documents. You can follow the question or vote as helpful, but . If you haven't yet enabled sensitivity labels for containers, do the following set of steps as a one-time procedure: Because this feature uses Azure AD functionality, follow the instructions from the Azure AD documentation to enable sensitivity label support: Assign sensitivity labels to Microsoft 365 groups in Azure Active Directory. Because you can configure the SharePoint settings separately from the label configuration, there's no check in the sensitivity label configuration that the dependencies are in place. Known issues with automatically applying or recommending sensitivity labels, Apply sensitivity labels to your documents and email within Office, Apply a sensitivity label to content automatically, How sensitivity labels work in Office apps, WhenOfficewon't apply or recommend a sensitivity label. For example, in Excel for the web, the sample limit is about2 MB and 2000 cells. Office 365 groups can also be created within Outlook, so let's take a look at this from Outlook on the web. In comparison, if the labeled document is stored outside SharePoint or OneDrive, the document remains encrypted if the label is deleted. In your labeling admin center, navigate to sensitivity labels and select the Label policies tab, then click on Publish labels to start the Create policy wizard: 2. Just select the sensitivity bar in the save dialog to see the labeling options for this file. In addition to using sensitivity labels to protect documents and emails, you can also use sensitivity labels to protect content in the following containers: Microsoft Teams sites, Microsoft 365 groups (formerly Office 365 groups), and SharePoint sites. From the Edit sensitivity setting pane, select the sensitivity label you want to apply to the site. You can read Connected Experiences in Officefor more details. After you remove the sensitivity label, the privacy setting from the label remains and users can now change it again. As an alternative, a global admin or SharePoint admin can run the Unlock-SPOSensitivityLabelEncryptedFile cmdlet, which removes both the sensitivity label and the encryption. Select None when you want to protect content in the container by using the sensitivity label, but still let users configure the privacy setting themselves. For more information about the timing of labels, see When to expect new labels and changes to take effect. In order for us to connect you with the right person from Phoenix, please let us know your business industry. Additional information is included in the instructions that follow. For more information and instructions, see the Configure authentication contexts section from the Azure AD Conditional Access documentation. a version of Office that supports automatic and recommended sensitivity labeling. Select the Policies tab, and then select Edit for the Sensitivity setting. And the official document Azure Information Protection unified labeling client administrator guide states that: https://docs.microsoft.com/en-us/microsoft-365/compliance/sensitivity-labels?view=o365-worldwide#sensitivity-labels-and-azure-information-protection. Save your changes and select Create. Microsoft 365 licensing guidance for security & compliance. If the label's scope includes files and emails, other label settings such as encryption and content marking aren't applied to the content within the team, group, or site. These apps continue to open labeled and encrypted files in exclusive editing mode. If a label has been applied automatically you'll see a notification below the Office ribbon that looks like this. On the Home tab, scroll down, then select Sensitivity. This opens the Editor pane, which shows an overview of sensitive content in the document as well as the usual correction and refinement recommendations. In theWorddesktop app, sensitive terms in unposted comments aren't scanned (this only applies to the new comments experience). To enable the new capabilities, use the Set-SPOTenant cmdlet with the EnableAIPIntegration parameter: Using a work or school account that has global administrator or SharePoint admin privileges in Microsoft 365, connect to SharePoint. How to enable for just one user not for organization. For more information, see the Auditing sensitivity label activities section on this page. For more information, see the OneDrive release notes. Your administrator has configured the conditionsthat trigger this feature, and has configured whether the sensitivity label should be automatically applied or recommended. Then, on the Define protection settings for groups and sites page, select one or both of the available options: If you selected Privacy and external user access settings, now configure the following settings: Privacy: Keep the default of Public if you want anyone in your organization to access the team site or group where this label is applied. For example, in a PowerShell session that you run as administrator, sign in with a global administrator account: Get the list of sensitivity labels and their GUIDs by using the Get-Label cmdlet: Make a note of the GUIDs for the sensitivity labels you want to apply to your Microsoft 365 groups. Outlook on the web and for Windows, macOS, iOS, and Android. These conditions are enforced when you select an existing authentication context that has been created and published for your organization's Conditional Access deployment. If a sensitivity label is recommended, a Policy Tip appears with the name of the label that was recommended, as well as an optional message from your administrator. You're now ready to apply the sensitivity label or labels to Microsoft 365 groups. For performance reasons, when you upload or save a document to SharePoint and the file's label doesn't apply encryption, the Sensitivity column in the document library can take a while to display the label name. The sites can be any SharePoint site collection, or a OneDrive site. If this button is greyed out for only one user, you could take a reference at the steps introduced here, add the ribbon tab "Sensitivity" manually: Sensitivity button in Outlook client is greyed out for a user that has the label published. If you run OWA, do you see Sensitivity there? Sensitivity labels in Microsoft 365 can help you take the right actions on the right content. Using our examples: This series of commands lets you label multiple sites across your tenant with the same sensitivity label, which is why you use the Set-SPOTenant cmdlet, rather than the Set-SPOSite cmdlet that's for per-site configuration. Users can select sensitivity labels when they create new teams in Microsoft Teams. Publishing the sensitivity label To publish the label, go to Label policies and click Publish label. It wouldn't be a security concern if the document has a lower priority sensitivity label than the sensitivity label applied to the site. The Sensitivity button shows sensitivity labels for one of my accounts, but I want to pick from sensitivity labels from another account.. Word, Excel, PowerPoint. Users might experience delays in being able to open encrypted documents in the following Save As scenario: Using a desktop version of Office, a user chooses Save As for a document that has a sensitivity label that applies encryption. As a result, when users attempt to access a document in this site, they see a terms-of-use document that they must accept before they can access the original document. You can use sensitivity labels from the MIP framework to: Enforce protection settings like encryption or watermarks . You're using a version of Office that supports automatic and recommended sensitivity labeling. Learn details about signing up and trial terms. To remove a sensitivity label that has already been applied to a file, unselect it from the Sensitivity menu. User access to content expires is set to a value other than Never. I n addition, if your version has reached the above version, I suggest you can go to File > Options > Customize Ribbon > All Commands > Sensitivity to see whether you can find this command and add it. In this video tutorial, you'll learn how to protect and classify data in Microsoft 365. Encryption that uses an on-premises key ("hold your own key" or HYOK). After this wait period, use one of the test user accounts to create a team, Microsoft 365 group, or SharePoint site with the label that you created in step 1. To remove a sensitivity label that has already been applied to a file, unselect it from the Sensitivity menu. After you create the team, the sensitivity label appears in the upper-right corner of all channels. The service automatically applies the same sensitivity label to the Microsoft 365 group and the connected SharePoint team site. Because a sensitivity label with a higher priority identifies content that is more sensitivity than content that has a lower priority order, this situation could be a security concern. Enabling via Compliance Center Navigate to https://compliance.microsoft.com Click on Show All Click on Information Governance If the feature has not yet been enabled you will be presented with a banner providing information on the feature and a button to enable it. It all depends on Office 365 administrators. Using the SharePoint Online Management Shell and the Set-SPOTenant cmdlet, specify the same EnableAIPIntegration parameter as described in the Use PowerShell to enable support for sensitivity labels section. In theWorddesktop app, removing sensitive content does not remove the term from tracked changes or other versions of the document. If you have configured an organization-wide setting for unmanaged devices, choose a label setting that's either the same or more restrictive. SharePoint and OneDrive don't automatically apply sensitivity labels to existing files that you've already encrypted using Azure Information Protection labels. Additionally, it will have no effect if it's less restrictive than a configured setting at the tenant level. Now connect to SharePoint Online PowerShell and store your label GUID as a variable. For example, you've applied the General label to a SharePoint site, and somebody uploads to this site a document labeled Confidential. However, use the Set-SPOSite cmdlet when you need to apply a different label to specific sites by repeating the following command for each of these sites: Set-SPOSite -Identity -SensitivityLabel "". If they try again in a couple of minutes, the document successfully opens in Office for the web. Current Visibility: Visible to the original poster & Microsoft, Viewable by moderators and the original poster, Azure Information Protection unified labeling client administrator guide. If you do, remember to wait for at least 24 hours for the changes to replicate to all containers that have the label applied. This thread is locked. Start now at the Microsoft Purview compliance portal trials hub. Note:If you're an IT admin looking for info on configuring this feature, seeApply a sensitivity label to content automatically. On your iPad, select the Home tab (if it isn't already selected),then select Sensitivity. Select Close. Use the following syntax: InformationProtectionLabelId:. The user applies this label to a document and then uploads it to SharePoint or OneDrive. Important: Select Change sensitivity to apply the recommended label or select Dismiss to close the tip without applying the label. Until recently, copying to the clipboard also wasn't prevented for these documents. Depending on the external users access setting you selected for the label, users can or can't add people outside the organization to the team. If a sensitivity label is recommended, a Policy Tip appears with the name of the label that was recommended, as well as an optional message from your administrator. You might need to first add the Sensitivity column: For more information about managing sites from the Active sites page, including how to add a column, see Manage sites in the new SharePoint admin center. For files in SharePoint and OneDrive, the Sensitivity button automatically adjusts to show sensitivity labels corresponding to the Office account used to access the file. By the time your standard users see the label, it has already synchronized to SharePoint and OneDrive. Then run the following command to ensure your sensitivity labels can be used with Microsoft 365 groups: After sensitivity labels are enabled for containers as described in the previous section, you can then configure protection settings for groups and sites in the sensitivity labeling configuration. Naturally if your organization requires labels on all files you won't be able to remove it. First, connect to Security & Compliance PowerShell. If you have installed a previous version of the SharePoint Online Management Shell from PowerShell gallery, you can update the module by running the following cmdlet. Mid-session, the document changes from encrypted and the Copy usage right is granted, to encrypted but the Copy usage right is not granted. Is there any update about this issue so far? This helps you keep your files and messages compliant with your organization's information protection . Until sensitivity labels are enabled for containers, the settings are visible but you can't configure them. The three options are listed with the equivalent values for the PowerShell advanced setting MembersCanShare: For more information about these configuration options, see Change how members can share from the SharePoint community documentation. Enable built-in labeling for supported Office files in SharePoint and OneDrive so that users can apply your sensitivity labels in Office for the web. If you are currently protecting documents in SharePoint by using SharePoint Information Rights Management (IRM), be sure to check the SharePoint Information Rights Management (IRM) and sensitivity labels section on this page. If you disable these new capabilities, files that you uploaded after you enabled sensitivity labels for SharePoint and OneDrive continue to be protected by the label because the label settings continue to be enforced. To avoid this situation, use the following guidance: Remove the sensitivity label from all label policies that include the label. From there head in to "Sensitivity" and create a label. For example, this site has been labeled as Confidential, and the privacy setting is set to Private: You can use the Set-SPOSite and Set-SPOTenant cmdlet with the SensitivityLabel parameter from the current SharePoint Online Management Shell to apply a sensitivity label to many sites. Use Azure AD Conditional Access to protect labeled SharePoint sites: Select this option only if your organization has configured and is using Azure Active Directory Conditional Access. The addition of this protection level supports you with further settings: Decide if a Team can be private or public. This option is the easiest way to enable sensitivity labels for SharePoint and OneDrive, but you must sign in as a global administrator for your tenant. Choose an existing authentication context: This option lets you enforce more stringent access conditions when users access SharePoint sites that have this label applied. However, the information for this feature is still accurate, with any new capabilities documented on this page. For information about the availability of this feature in different Office apps and platforms, see Managesensitivity labels in Office apps. Select Private if you want access to be restricted to only approved members in your organization. In Outlook on the web, detection happens when a message draft is saved. You now need to synchronize your sensitivity labels to Azure AD. Be aware that any new sites or groups that were created after enabling the feature won't display a label or have a classification. To remove a sensitivity label that has already been applied to an email, unselect it from the Sensitivity menu. Clicking on the button will enable the feature immediately. When the label is applied, and users browse to the site, they see the name of the label and applied policies. See the following sections for instructions. If you dont know, see Which version of Windows operating system am I running? In some apps, like Outlook mobile, the sensitivity labels will simply be disabled. To display in the drop-down list for selection, authentication contexts must be created, configured, and published as part of your Azure Active Directory Condition Access configuration. The length of the delaywill vary depending on the amount of content being evaluated and the speed of your internet connection, and can last from a few seconds to several minutes. For more information about this configuration and settings, see the SharePoint documentation, Turn external sharing on or off for a site. The settings of Public or Private set and lock the privacy setting when you apply this label to the container. After you enable sensitivity labels for Office files in SharePoint and OneDrive, three new audit events are available for monitoring sensitivity labels that are applied to documents in SharePoint and OneDrive: Watch the following video (no audio) to see the new capabilities in action: You always have the choice to disable sensitivity labels for Office files in SharePoint and OneDrive (opt-out) at any time. Although the action isn't blocked, it is audited and by default, automatically generates an email to the person who uploaded the document and the site administrator. Office won'tautomatically apply a sensitivity label if: A sensitivity label has been manually applied to the file or email. When you use sensitivity labels with SharePoint and OneDrive, keep in mind that you need to allow for replication time when you publish new sensitivity labels or update existing sensitivity labels. To get the GUIDs for your sensitivity labels, use the Get-Label cmdlet: First, connect to Office 365 Security & Compliance PowerShell. Not all apps on all platforms support the same behavior, so the exact results of applying a sensitivity labelmay vary slightly. Not sure what a label is? Important: For example: You create and publish a new sensitivity label that applies encryption and it very quickly appears in a user's desktop app. For example, from Word: After you enable and configure sensitivity labels for containers, users can additionally see and apply sensitivity labels to Microsoft team sites, Microsoft 365 groups, and SharePoint sites.